What Is a Property Viewing Authorization?

1. Definition

The Property Viewing Authorization (in Greek: Εντολή Υπόδειξης Ακινήτου) is a document signed by an interested party (prospective buyer or tenant) each time a property is presented or shown by a real estate agency.

It serves as a contractual record proving that a specific property was shown by a particular agent on a specific date.

2. Purpose of the Viewing Authorization

This document aims to:

• Ensure transparency in the real estate transaction.
• Confirm the relationship between the prospective client and the real estate agency.
• Establish the basis for any future agreement (e.g., sale or lease).
• Secure the broker’s right to a commission if a transaction is completed with a client introduced through that showing.

3. Signing Procedure

The Property Viewing Authorization is signed before or during the visit to the property and includes the following information:

• Details of the interested party (full name, address, tax ID number, phone).
• Details of the property (address, type, owner).
• Date and time of the viewing.
• Details of the real estate agency or agent.

Declaration of acceptance of the terms of cooperation.

4. Documents Required at Signing

When signing the Viewing Authorization, the interested party must present:

• A valid ID card or passport, and
• (In some cases) a Tax Identification Number (AFM).These documents are required for legal identification and to ensure the validity of the agreement.

5. Legal Validity

The Property Viewing Authorization is a legally binding document under Greek law (Law 4072/2012 and the Greek Civil Code).
Although it is not a purchase or lease agreement, it is an essential document for verifying legitimate brokerage activity.

Signing the authorization does not impose any financial obligation on the interested party at that stage — however, it protects the broker’s right to receive a commission if a future transaction occurs as a result of that viewing.